Administrative Assistant

Receive, sort, and timely distribute incoming mail on a daily basis.  Reports postage to accounting.

Timely and accurately processes daily check/cash deposits. Takes cash to bank as needed.

Views, logs, and responds to the incoming HR_Admin email group inquiries and HR fax line.

Answer incoming HR/Administration calls courteously, routes accordingly. Keeps facility phone extension list up to date.

Assists with coordination of Board meetings.

Collects, logs, and organizes incident reports/risk management files for COO. Summarizes and reports as needed.

Coordinates room and vehicle scheduling. Ensures all staff drivers submit current driver’s license and insurance on an annual basis.  

Monitors walkie-talkie activity and responds accordingly.

Maintains meeting minute’s logs, copy machine and postage machine maintenance, and safety drill captain sheets.

Coordinates limited access letters with certified mail and data logs/summaries.

Gathers and reports data for management reports, as assigned.  Drives to bank and post office as needed.

Assigns and updates employee lockers. Maked employee ID badges. Orders flowers, food and cards as needed.  

Proactively performs various clerical and administrative functions required for business operations.

Assists the CEO, CHRO, and COO on a daily basis. 

Assists various department heads and supervisors as needed. Ensures mail room is stocked with copy paper, bottled water, coffee, and needed supplies.                                                         

Makes new employee orientation binders and puts together new employee welcome bags. 

All other clerical, administrative, and project duties as assigned.